1. Greetings and Roll Call (2 min)

2. Consent Agenda (2 minutes): Items in the consent agenda are attached.  This is a new format whereby each member of the Board reads these items before arriving to the Board’s Wednesday meeting.  When this agenda item comes up, a Board member may request to have an item pulled from the consent agenda for further discussion.  All remaining items on the consent agenda will be approved or denied with no discussion.  The purpose of this is to allow time to discuss pressing matters and, hopefully, to keep our meetings short.

 

• APPENDIX 2a:  DRAFT January 20, 2010 MINUTES
  
• Ashland Little League Board Meeting Minutes

• President and Treasurer were to provide a yearly budget at this meeting but because of registration they need to defer until a later date. Treasure’s report to be sent in separate email.

• Coaches Clinic: The Coaches Clinic was held on Saturday February 13^th at the High School Gym and was conducted by the staff managing the High School Baseball Team, specifically the following:

Don Senestraro	Chuck Thacker	Charlie Hall
Darrell Hegdahl	Paul Westelle	Player: Ian Kendall
Player: Lucas Stone	Player: Nick Hall	Players: Luke Baldrica & Ethan Schlect

The training was scheduled from 3 pm to 5 pm but went until 6 pm.  Twenty-seven people attended the clinic:

Chace Anderson	Andy Stallman	Daryn McLennan
Mark Scarpaci	Brent Thompson	Greg Covey
Alan Adams	Clint Ritchie	Eric Guyer
Michael McMahan	Drew Gilliland	Julie Tobrock
Mike Rogan	Greg White	Brian Bottimore
Michael Crowlly	Phil Eschtruth Harrison	David Johnson
Phillip Wacker	Melissa McMillian	Zach Edwards
Matt Lake	Dan Thomas	Jef Fretwell
Randy McWhorter	Jeff Schlecht	Kevin Glick

 

Propose that the Board publically thank, on the front page of the league’s website, the coaches and players who put this free clinic on and send them a thank you letter copying the principal of the school and the members of the Ashland School Board (Ruth Alexander, Carol Davis, Keith Massie, Heidi Parker, Eva Skuratowicz).

3. Introducing Rocky: (8 minutes)

1. Review of everything he has done for the League over the years.

4. Maintenance and Equipment: (10 minutes)

1. Brent discusses options to build equipment lockers in the batting cages for minor and major teams;
   Brent discusses cost of labor for weekly field maintenance;
   Randy discusses possible equipment purchases;

5. Registration Data (15 Minutes): As of February 14^th the registration looks like the following along with a projected number of players per team and number of teams per division:

2010	Majors	Minors	Pony	Tball	Softball	Total
Players	49	38	38	11	8	144
Per Team	12	11	10	11	8
Number of Teams	4.08	3.45	3.80	1	1

Comparison	Majors	Minors	Pony	Tball	Softball	Total
2010 Number of Teams	4	3	3	1	1	12
2009 Number of Teams	4	5	6	4	1	20

At the meeting we will discuss any updates to these numbers and the ramifications involving number of coaches, number of uniforms, equipment, the possibility of merging TBall with Pony League, perhaps modifying the rules to allow the T to be used, and, of course, the effect this numbers have on our bank account.

6. Try Out Logistics: (10 minutes)

1. Who will be there each tryout day?
   Operation of the snack bar during tryout days?
   What material is needed for each tryout days?
   Notification of tryout names and times on website.

7. Logistics and Rules for the Draft: (10 minutes)

1. Timing of the draft: keep the same or change?
   Location of the draft? Senior Center? (do we have it reserved?)
   Procedural Rules to the Draft?

 

EXECUTIVE SESSION: NO PUBLIC ALLOWED

8. President submits Managers Lists: (20 minutes)

1. List of Majors’ Managers
   List of Minors’ Managers
   List of Pony/TBall Managers

OPEN SESSION

9. Other Items (5 minutes)

 

Item 2a: APPENDIX A:  DRAFT JANUARY MINUTES

ASHLAND LITTLE LEAGUE

Board Meeting

Draft Minutes of January 20, 2010

The meeting was called to order at 7:01 pm by V.P. Brent Thompson.

Members Present: Kelly Anderson, Randy McWhorter, David Pinsky, Nicolle Sanderson, Jennifer Craugh, Steve Rice, Michael Bates, Dee Fretwell, Daryn McLennan, Janice Lineberger, and Greg White.

Guest:  Len Gerken; This e-mail address is being protected from spambots. You need JavaScript enabled to view it (541) 990-1092

1. Treasurer’s Report is approved under consent calendar.
2. Corrections to the Draft Minutes:
3. Adam Bernero is the correct name of the person introduced by Mark Scarpaci,
4. Appendix 2a – Item 3.  The girls’ softball team has been renamed “Riptide”; the Minor Team “Dodgers” has been changed to the “Mets” and the “Phillies” has been added.  Under Pony League Teams, “Cubs” has been replaced with “Royals” and under T-Ball, The correct spelling of the #4 Team is “Redwings”.
5. Field Maintenance:  Batting Cage electrical is hooked up.  One bank on one side works; need coaches’ work day to get this in shape.
6. Major’s Third Base, bullpen: move the plate so that the gate can be opened.  Parks Department to handle.
7. Scoreboard Controls:  both on Major’s field are operational, but only one on Minor’s field.  Motion by Greg and seconded by Michael to purchase two refurbished controllers as long as there is a warranty.  Motion Carried.  Helmet Shelves: two rows of three in each dugout.  In batting cage storage room, cabinets @ $200/unit for each team’s equipment.  Each Coach will have a locker.
8. A pull-up bar by batting cage was discussed.

 

ASHLAND LITTLE LEAGUE

Board Meeting

Draft Minutes of January 20, 2010

1. Field preparation and lining; Discussion:  If Steve Geist charged up to $35/hr to drag the fields, could volunteers handle?  If the league does it, we would need to have a vehicle to pull the big drag and hook drag.  It was suggested that Coaches have the kids drag the field after each game.  Randy McWhorter was asked to present a proposal at the next meeting in re the cost to drag and line.
2. Surfacing the fields:  infield dirt area; Proposal is to remove old surface and replace same with Diamond Select Red infield conditioner.  This is primarily red clay, is more absorbent, has a better field surface and is less expensive.  Parks Department does the work, the League pays for the product.  Cost: 10 tons @ $250/ton.  Randy and David to look into this; postpone motion to redo fields 1, 2, 4, and 5.
3. Coaches’ Clinic: open to everyone, 2/13/10 at Lincoln School.  The discussion regarding purchasing coach decks was postponed.
4. Equipment:  Rocky has organized it.  Note: A complete, recorded inventory should be completed prior to purchasing any equipment for the new season.
5. Web Site:  Everyone agreed that the new site promulgated by Steve Rice is wonderful.  David Pinsky asked that his name be removed from web site ownership.  Steve agreed to do this.
6. Approval to purchase Acajoom Pro email module to automatically send emails on schedule.  Estimated cost: $138.00.  Approved
7. Provide dotcomjungle donation verification worth an estimated $2,000 for labor and hosting.   Approved
8. Board to have a secure portal on the website for communication and documentation. Approved

ASHLAND LITTLE LEAGUE

Board Meeting

Draft Minutes of January 20, 2010

5. Paypal account on the website for donations. Approved reactivation of Paypal account
6. Registration: sign-up sheets to ensure that all stations are covered and a work flow is established; a checkout list established; list volunteer opportunities.
7. Player time on the field:  to be continued
8. Other Items:

1. Steve to send out email on Coach volunteers
2. David Pinsky: Stipulate no more than twelve players on a team

Competition Committee: to draft rules/goals for league play ( kids benched, etc.) and bring same back to the Board for consideration

1. and/or approval.  Members of committee are:  Daryn, Janice, Kate, David, and Greg;
2. A coaches meeting will be planned regarding agreement on the rules.
3. Dee reported that we have sponsors for the Major and Minor Teams, but no sponsors for the Pony or T-Ball teams.  Steve will send out an email regarding sponsorship of Pony/T-Ball @ $350/per team
4. Picture Day:  April 13, 14, and 15.  Brent to secure an off-site venue in case of rain.  Senior Center is first objective.

There being no further business, the meeting adjourned at 8:37 PM.

Respectfully submitted,

 

Kate Evans

Secretary pro-tem