Board Minutes: Wednesday December 14th

The December Board meeting was started at approximately 7:00 by Michelle McMahan.

Attendees:  Michelle McMahan, Laurena Mullins, Michael Bates, Valerie Arinsberg, Kerry Cowan-Zook, Colette Gilliland, Traber Burns, Tami Mora, Chris Gates

Greeting / Roll call

Phone service activated with Inforstructure on 12/8.

Michelle McMahan is working with Parks and Recreation to put in lighting by the snack bar and batting cages.  New lights should be installed by opening ceremonies.

The flag pole will be fixed by opening day.

To add a sink in the snack bar, the Board will need to work with the Ashland Building and Health Department.

Michelle McMahan is working with Greg White to obtain quote for insurance.

A suggestion was made to add “what parents need to know” around what Little League insurance covers and what they do not cover.  Print on Little League letter-head and have parents sign at registration.

The district administrator needs our safety plan by the end of January.

Michelle McMahan is working with Greg White to provide the cost of badges for all Board members.

The first day of practice is targeted to start the first week of March.  Coaches to work out practice schedule.

When draft is complete, coaches will call players.  Names will be posted in alphabetical order, and not in the order of draft, after 2/28.

The league was asked to participate in supporting Jackie Robinson Day.  Discuss further in January meeting.

Michael Bates stated that we may be short majors players.  The question was raised as to whether we should have majors play on Monday’s?  Phoenix/Talent league play Monday’s & Wednesday’s.  Should we have Phoenix/Talent part of tournament?  Discuss in interlocking meeting.  On a motion to play on Monday’s by Traber Burns, second by Collette Gilliland.  All approved.

Additional discussion around game start time.  Should we start an hour earlier?  Have pony games play in-between minors & majors games?  Further discussion needed.

The Board received another late payment from the IRS, no resolution.

Fund raising – 1^st time sponsor before 1/20 $25 off.  Date secured with Cucina Biazzi fund raiser on 2/29, $50 per person 5 course meal and silent auction.  Kerry Cowan-Zook needs a standard letter asking for items to support the silent auction.

Kerry Cowan-Zook and Collette Gilliland are creating an Ashland Little League decal to raise funds.

Kerry reported out the status with the folks Guanajuato, Mexico.  The initial plan is to have the Guanajuato team come to Ashland in July for 4 to 5 days.  There will be 15 kids and 8 adults traveling to Ashland.   Initial idea is to have a day of tournaments or day of clinics, as well as a “fun” day.   The Board will need to send an invitation letter to come to Oregon.  On a motion by Kerry Cowan-Zook to put together a committee to determine the plan for Guanajuato traveling to Ashland, and a second by Chris Gates.  All approved.  Michelle McMahan, Tami Mora and Kerry Cowan-Zook will form the committee.  Need district and Ashland Chamber of Commerce support.

Registration form will include the “Parent Code of Conduct” and needs to be signed by one parent.

The Board needs to determine if coaches need to sign the code of conduct.

The local rules need to be reviewed to determine if still applicable.  The Board agreed to form a committee in January to discuss the local rules.